Season One Healthcare ("we," "us," or "our") operates the Season One Healthcare website and related services (the "Service"). This Privacy Policy describes how we collect, use, and protect information about you when you use our website, subscribe to our PA list, or contact us.
By using the Service or submitting your information, you agree to the practices described in this policy. If you do not agree, please discontinue use of the Service.
1. Information We Collect
Information You Provide
When you subscribe to our PA list, submit a form, or contact us, we collect information you voluntarily provide, including:
- Name and email address
- Professional credential (PA-C or PA Student)
- Specialty, practice setting, and geographic preference
- Availability and employment status
- Any additional information you choose to share in notes or messages
Information Collected Automatically
When you visit our website, we may automatically collect limited technical information including IP address, browser type, device type, pages visited, and referring URLs.
PA Professional Data
Our PA contact database contains professional information gathered from publicly available sources (such as state licensing boards and professional associations) as well as information voluntarily submitted through our forms. We maintain this data for the purpose of connecting PAs with employment opportunities. Any PA may request removal at any time.
2. How We Use Your Information
We use information we collect to:
- Send you curated PA job listings, contract opportunities, and career updates
- Communicate pre-launch announcements and service updates
- Match you with healthcare facilities looking for PA candidates
- Respond to inquiries and support requests
- Improve our website and services
- Comply with applicable legal obligations
We will only contact you for purposes consistent with what you consented to at the time of submission. You may withdraw consent at any time by unsubscribing.
3. Data Sharing
We may share information only in the following circumstances:
- Healthcare Facilities: With your explicit consent, we may share your professional profile with facilities seeking to hire a PA. We will always notify you before making an introduction.
- Service Providers: With third-party vendors that help us operate the Service (form processing, email delivery, hosting). These providers are contractually required to protect your data.
- Legal Requirements: When required by law, regulation, legal process, or government request.
- Business Transfers: In connection with a merger, acquisition, or sale of assets, with appropriate notice to you.
4. Data Security & Standards
We implement the following security standards and practices to protect your information:
Encryption in Transit
All data transmitted between your browser and our servers is encrypted using TLS 1.2 or higher (HTTPS).
Encryption at Rest
Stored data is protected using AES-256, the current industry standard for data at rest.
Access Controls
Access to personal data is restricted on a need-to-know basis with authentication controls to prevent unauthorized access.
SPF / DKIM / DMARC
Our outbound email is authenticated with SPF, DKIM, and DMARC records to prevent spoofing and protect your inbox.
Consent-Based Lists
We maintain opt-in records for every contact, including the date, source, and method of consent.
CAN-SPAM Compliance
All marketing emails include a clear unsubscribe link and comply with the CAN-SPAM Act.
Minimal Data Collection
We collect only the data necessary to provide the Service. We do not collect payment information, SSNs, or sensitive financial data.
Third-Party Vetting
Vendors who handle your data are selected based on their own security practices and data protection commitments.
No method of transmission or storage is completely secure. If you believe your information has been compromised, please contact us immediately.
5. Your Rights
You have the following rights regarding your personal information. To exercise any of these rights, contact us at [email protected].
6. Data Retention
We retain your information for as long as you remain subscribed or as needed to provide the Service. If you unsubscribe or request deletion, we will remove your personal information within 30 days, except where retention is required by law.
PA professional data gathered from public sources is reviewed on an ongoing basis. Any PA may request removal at any time via our unsubscribe page or by emailing us directly.
7. Cookies
Our website uses minimal cookies for basic site functionality only. We do not use tracking cookies for advertising or cross-site behavioral analytics.
You can control or disable cookies through your browser settings. Disabling cookies will not affect your ability to use most features of our site.
8. Changes to This Policy
We may update this Privacy Policy from time to time. When we do, we will update the "Last updated" date at the top of this page. For material changes, we will provide notice via email or a prominent announcement on our website.
9. Contact
If you have questions about this Privacy Policy or our data practices, please contact us:
- Email: [email protected]
- Website: seasononehealthcare.com
We aim to respond to all privacy-related inquiries within 5 business days.